Corporate Counsel Guide: Legal Electronic Notices


Converting Legal & Contract Notices from Paper to Electronic Delivery, a Corporate Counsel Guide

This analysis discusses legal principles and ESIGN and UETA requirements and explains the different types of technologies available and capabilities. It concludes that RPost, with its Registered Email™ service is a comprehensive solution that meets all of the noted criteria. The analysis further reviews key factors including: 1. User simplicity: Once installed, all have intuitive user interfaces. 2. Ability to automate: RPost and OpenText are both easily configurable to send high volumes or automated notices from standard database applications. 3. Support for compliance with e-discovery: Of the products analyzed, RPost appeared to have the most robust record for e-discovery and admissibility purposes, along with robust reporting for an administrator. These records are embedded within RPost’s Registered Receipt™ transaction record and returned to the sender with an optional on-line secure searchable archive. 4. Ease of implementation: RPost and MS Outlook are the simplest to install and implement. RPost states that it integrates with any email program (Outlook, Lotus, Groupwise, Zimbra, BlackBerry, web browsers, etc.), through certain managed email service providers, or as an embedded application within certain appliances. OpenText and Axway require server infrastructure, and VeriSign requires email programs that integrate with PKI digital certificates. 5. Flexibility in cost models: In terms of pricing and plans, RPost has opted to provide services either on a pay-per-use basis with pricing published on its website (with all software, start-up, service, support, training cost fully loaded into a cost equivalent to about the cost of a postage stamp per use), or unpublished per user monthly or annual licenses. The others do not have pay-per-use plans and generally obscure pricing specifics.