RPost

We’re not just securing email and e-signing.

We’re helping asset-based lenders and factors deploy money faster with more security and risks mitigated.

And we’ve been doing it with them since 2007.

E-Sign & Certified Email Proof for Asset-Based Lenders and Factors

RMail & RSign

E-Signatures: Main Uses

Sign-off on asset verifications, receivables and value confirmations, and loan agreements.

E-Security: Main Uses

Providing legally-verifiable proof of delivery that meets UCC Article 9 and chattel paper requirements

Popular Features

RMail Registered Email e-delivery proof, RMail email encryption, and RSign e-signatures with electronic original settings.

Industry Accolades

RPost and its RMail, Registered Email™ and RSign services have been endorsed by the International Factoring Association (IFA) since 2007, and are endorsed as the preferred service platform by the IFA. RMail was selected by Jeffer Mangels Butler Mitchell LLP as top choice in the its analysis of technologies reported in its Guide entitled, “Legal Electronic Notice and Signature Requirements: A Corporate Counsel Guide for Factors, Asset-Based Lenders & Financial Intermediaries.” (A copy is available up request from RPost.)

Watch full video of Shan Godagama discuss RSign at Optimize!2020.

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We’ve been using RSign for more than 7 years — RSign is helping us grow our business, especially for the lending side.

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Branden Haines, CTO at Dickinson Law

Shan Godagama

London Mutual Credit Union

Features & Benefits

RMail runs seamlessly with Microsoft Outlook and Office 365, providing one-click options for asset-backed lenders, factors and their staff to add simple-to-use security, encryption, and certified email services to their normal workflow.

RMail Customers with a Microsoft email offering with Office 365 (e.g. E3 or E5) choose RMail email encryption because of its elegant user experience, especially at the recipient, and for the Registered Receipt proof of compliance and tracking record.

A Comprehensive E-Delivery Solution for Asset-Backed Lenders and Factors

Couriers, certified mails and fax may have been the go-to in the past for the industry. Today, they are inefficient, expensive and a risk. The same is true for standard emails – it’s impossible to guarantee reception or demonstrate proof of delivery and timing of receipt. RMail equips lenders and factors with an easy-to-use and reliable tool that allows them to engage debtors without asking them to register for the service. Not only does it provide proof of delivery and can show whether the email was opened or not, it time-stamps both actions. The solution is legally sound and admissible in court, removing the evidence hurdles that lenders and factors faced in the past. RMail includes a handy legally-binding signature feature that, on average, reduces sign-off turnaround from 4 to 1 day. In an industry where proving reception is key to getting paid, asset-backed lenders and factors can save time and money with RMail:

  • Send E-Certified Loan/Security Documents, Legal Notices, Demand Letters and More
  • E-sign and E-Delivery Considering Chattel Paper and UCC Article 9 Compliance
  • Prove E-Delivery under UCC Article 9 and Other Rules and Regulations
  • Encrypt Email and Documents Containing Sensitive or Private Information
  • Enable Clients to Reply Encrypted or Reply Registered for Authentication
  • Serve by Email
  • Modernize Contract Notice Provisions
  • Send Large Files by Email

The Power of Proof

When filing deadlines need to be met or when disputes arise concerning “who said what when,” proof matters. Asset-backed lenders and factors of all sizes use RMail for business-critical communication with clients, opposing counsel, judges, and more — knowing that RMail provides all the proof they need. With RMail’s Registered Receipt™ email record, you’ll get certified evidence of compliance with every RMail message you send, proving delivery, time of delivery, and exact message content. RMail complies with privacy rules governing transport of Personally Identifiable Information (PII), while cutting costs and improving client satisfaction. The Registered Receipt™ record provides court-admissible evidence of delivery and is considered an acceptable form of notice as defined by regulators.

Main Features for Asset-Backed Lenders and Factors

Registered Email™ certified e-delivery tracking and proof provides advanced open and delivery tracking and proof, with timestamped proof of original content legally delivered. It returns to the sender a court-admissible timestamped Registered Receipt email without requiring any action or setting at the recipient level.

With verifiable proof of every transaction, RPost’s Registered Email service has virtually eliminated disputes making life a lot easier for factors.

RSign® e-signatures are the simplest, most affordable full featured web-based electronic signature services. RSign makes it easy for signers to complete and sign documents using any desktop or mobile web browser in an intuitive, guided signing process.

RSign Lite is the easiest way lenders and factors can obtain client signatures on legal agreements. RSign Advanced functions are preferred for repeated use of similar forms.

Email encryption automatically delivers email in a unique way to each recipient, creating the simplest user experience for the recipient while also returning auditable proof of privacy and compliance to the sender — going far beyond basic TLS and link-retrieval systems. RMail includes different levels of encryption for when it is important to keep messages private from recipient’s email administrators and others inside their organization.

Industry-leading lenders and factors are using RMail to move from paper to electronic in a secure way that improves rather than hinders business and processes by expediting transactions and cutting costs.

Impostor Protection™ – RMail for Outlook includes patent pending Anti-Whaling technology that prevents targeted ‘spear-phishing’ detection specifically designed to prevent Business Email Compromise and CEO Fraud impostor email and other lures. RMail Wire Fraud Protection™ is a specialized message encryption that is triggered based on message content that contains information related to bill payments, invoices, or wire transfers.

Email impostor and wire fraud protection removes another liability for both lenders and factors, removing another source of stress and professional liability. 

Peer Reviews

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RMail’s Registered Receipt™ email proof provides admissible evidence of Registered Email™ message delivery, official time sent and received, and authenticity of message content. By utilizing RMail, we would also argue, not only is the email admissible, but the authentication of its content and context may lend it greater credence than traditional receipted mail, courier, and fax alternatives. This is significant not only in adding to the weight of the evidence in general, but because in addition to proving delivery of notices, factors must exercise ‘control’ over documents such as electronic chattel paper to ensure their enforceability under Article 9 of the Uniform Commercial Code. RMail’s authentication techniques are likely to meet these ‘control’ requirements.

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Jon Neiditz

Head of Information Management, Locke Lord Bissell & Liddell LLP

Jeffer Mangels Butler & Mitchell LLP lawyers reviewed the industry’s need for an e-delivery solution and the use for RPost’s RMail and RSign. These were the key findings from their analysis:

  • Until the advent of RPost, the industry has not been able to realize fully the efficiencies of email while being legally protected at the same time.
  • RPost complies with industry best-practices for proof of required notifications and signoff verifications for documents such as electronic chattel paper, to ensure their enforceability under Article 9 of the Uniform Commercial Code. The result? Cost savings, faster and more efficient business processes, and greater competitive advantage.
  • A major convenience for factoring professionals is the pure simplicity of the RMail and RSign service.

Requirements: Legal & Compliance

RMail® Registered Email service provides simple to use proof of email delivery, returning auditable proof of privacy compliance in the form of a Registered Receipt™ email record for each message sent. RSign provides legal electronic signatures. Both are designed with features for documents such as electronic chattel paper to ensure their enforceability under Article 9 of the Uniform Commercial Code.

Discalimer: Neither nor its affiliates provide legal opinions. The information on RPost and its affiliates and products websites is for general information purposes only and is not intended to serve as legal advice or to provide any legal opinions. Laws and regulations change from time to time and neither RPost nor its affiliates guarantee that all of the information on RPost and its affiliates websites are current, correct, or with sufficient detail for the purpose of each reader. You should consult your legal counsel for specific jurisiction and issues.
Tradenames are owned by the named company. Service benefit is summary, not intended to be a case study.​ RPost technology is patented. RMail, RSign, and RPost are trademarks owned by RPost.